Hybrid Conference

Combining the Physical Meetings with the virtual component is the new way and we at Rx Events ensure the right balance to it. An event experience designed and organised for both in-person and virtual attendees that connects them together for a complete event experience and a dual marketing opportunity for you.

Integrated Registration

Integrated registration page for
online & in-person attendees

On the spot registration facility for
the in-person attendees

Customized page with the sponsor
branding & theme

Self-Check in kiosk at the venue for
in-person attendees

Bar code scanner identification

Online Group Industry Registration
Planning & Budgeting

Understanding the event objective

Aligning the calendar of the event

Ensuring that no major industry events
on the same day

Budget & Sponsorship management
Venue Selection and Layout

Selection, Negotiation, Finalization
and Agreement

Scientific Halls

F & B Area

Exhibition Booths

Signages
Virtual 3 D Platform

Dedicated Platform for the online
attendees

Customised with sponsor branding

24×7 helpline on the login page

Dynamic Convention Centre & Lobby
entrance

Auditorium for an exceptional event
experience

Exhibition Booth with multiple designs
& themes

Chat and Video Facility at the Booths
Abstract

Online Abstract submission & scoring

Guidelines for Abstract submission

RSVP & call back facility for queries

Reviewing Abstracts

Notification to Authors

Oral & Poster Guidelines
Program Outline

Preparation of program outline

Highlights

Faculty Database

Faculty invitation & confirmation

Online & Offline Session Halls
Exhibition Halls

Virtual and Physical Exhibition Layout

Space room booking form

Agreement with exhibitors

Virtual and Physical Exhibition Entry

Onsite & Virtual Exhibitor Support

Guidelines for the exhibition space

Pre-recording & editing of sessions

Power supply for Physical stalls
Scientific Halls (Session Halls)

Virtual and Onsite Layout of the halls

Requirement Analysis

Number of halls

Sponsor branding on the halls

Audio Visuals

Sound Quality control
Webcast

Custom Rich Streaming Solution with
motion graphics

Multiple windows for panel discussion

Streaming in Multiple Halls

Customised Branding on the Streaming
page
Realtime Analytics

Admin Dashboard with analytics

Registered and attending delegates

Location Distribution of the attendees
Promotion

Emailers, Whatsapp and SMS

Calls

Social Media Posts

Brochure & Program details

Physical/e-posters
Kit & Memento

Kit Selection

Design & Branding

Kit Distribution

Theme based memento & gifts
Transportation & Accommodation

Airport Pick and drop

Transfer from & to venue

Transport facility for local faculty

Faculty Accommodation

Room Listing

Special requirement for VIP

In room goodies

Welcome Letter for guests

Inauguration

Finalizing chief guest

Guest of honour & special invitees

Inviting media & local public

Seating arrangements
Gala Dinner

Invitation card

Musical Night

Artist Management

Security

Lights & Sound
Additional Services

Inviting NGOs

Press & Media

Public Exhibition

Cultural Program

Legal Permissions

CME Credit hours

Photographer

Anchor

Parking, Security & House keeping
Post Event Reporting

Registered and attendees report

F& B Reporting

Finance report

Exhibition details

Certificate link for the
attendees/winners