Physical Conference

Rx Events provides end-to-end management of the physical conferences, ensuring the optimum utilization of resources, latest technology, and flawless coordination customised to a particular event and its needs. Our team delivers innovative solutions to increase your brand visibility and add value to the program.

Venue Selection & Booking

Selection

Negotiation

Finalization

Agreement

Payment

Allotment
Venue Layout

Scientific Halls

F & B Area

Faculty Lounge

Exhibition

Signages
Registration

Registration Software: Online & Offline

Onsite Registration Counters

Self-Check-In Kiosk

Scanning Outside Halls & Lunch Area

Certificate Distribution
Exhibition

Exhibition Layout

Exhibition Space Booking Form

Agreement with Exhibitors

Onsite Exhibitor Support & Production

Guidelines for bare space & shell scheme

Power Supply

Exhibition Entry
Abstract

Online Abstract Submission & Scoring

Guidelines for Abstract Submission

Review Abstracts

Notification to Authors

Oral & Poster Guidelines

Travel Grant & Prize for best Papers
Scientific Program

Preparing Program Outline

Scientific Highlights

Faculty Database

Faculty Invitation & Confirmation

Master Data

Speaker Introduction & Photograph
Travel

Air Tickets of Faculty

Visa Assistance for International Faculty

Airport Pick up & Drop

Web Check in

Special assistance for VIP Guests
Food & Beverages

Budgeting

Vendor Selection

Special Requirement for Vendor

Menu Finalization

Menu Booklet
Planning & Budgeting

Understanding the details of event

Planning Dates of event to get maximum number of attendees

Avoid clashing with other major events

Budgeting of event & sponsorship amount required
Website & Mobile App

Website Development

Online Registration

Abstract Submission

Scientific Program Update

Advertisement

Payment Gateway
Promotion

Advertisement in Various Magazines

Posters in Medical Colleges & Corporate Hospitals

Mass Email

WhatsApp & SMS

Calls

Social Media
Sponsorship

Database of Potential Sponsors

Sponsorship Prospectus

Sending Sponsorship Request Letters

Providing necessary documents for Payments

Sponsorship Form

Power Supply

Sponsorship Benefits
Audio Visuals

Requirement Analysis

Number of Halls

Screen Size

Sound Requirement

Vendor Selection & Negotiation

Preview Room Management

E Posters
Kit

Kit Selection

Design & Branding

Vendor Evolution

Kit Insertion

Distribution
Memento / Gift

Theme based memento

Delivery

Faculty Name Printing

Distribution

Memento & Gifts
Accommodation

Faculty Accommodation

Rooming List

Special requirement for VIP

In room goodies

Welcome Letter
Local Transportation

Airport Pick up & Drop

Transfer from & to Venue

Transportation of Local Faculties

Garbage Clearance
Inauguration

Finalizing Chief Guest

Guest of Honor & Special Invitees

Inviting Media & Local Public

Seating Arrangement
Gala Dinner

Musical night

Artist Selection

Requirement of Light & Sound

Artist Logistic Arrangements

Invitation Card

Security
Social Programs

Cultural Program

Public Awareness Program

Public Exhibition

Inviting NGOs
Insurance

Public Liabilities

Cancellation

Fire

Natural Calamities
Legal Permissions

External Ministry Affairs for Foreign Faculties & Delegates

CME Credit Hours

Electric

Fire & Safety

Corporation

Police

ITPO
Other Agencies

House Keeping

Security

Parking

PR & Media

Photographer

Anchor

Ambulance
Post Event Reporting

Registration

F & B

Travel & Accommodation

Exhibition

Attendance

Finance